Events Checklist

    Event Information

    Event Name: (REQUIRED)

    Person Responsible: (REQUIRED)

    Email address: (REQUIRED)

    Date of Event:

    Set up time from: Finish

    General Information

    1. Event on school calendar?  (Check) / If no please inform Michelle Kay)YesNo

    1a. Have you checked that the event does not clash with any other bookings (e.g. External lettings)? YesNo

    2. Method to inform parents?

    emailletterwebsitesocial mediaOther

    3. Informed Amy Platt to invite Governors?YesNo

    Date Amy Informed:

    Date Staff informed:

    4. Refreshments required?

    4a. Boiler required? YesNo

    Where?

    4b. Serve from: To

    Event Details



    1. Event Description




    2. Rooms Required




    If you are using the following rooms during the school day please make sure you have made arrangements with the member of staff and cover in charge of these areas: 

    Arts Theatre - Jeanette Bimpson & Michelle Kay
    Library - Isobel Taylor
    Sports Hall, Gym - Liam Carr & Dan Overend
    Study Area, C1 - Sixth Form Office 


    3. Site Team Requirements(and rooms setup)(Please attach a plan to Andy Morris if necessary)






    4. Site Team - Times required (Include Setup/Pack up)


    Arrival Finish




    5. Do you require external lighting between the two buildings? YesNo



    6a. Do you require the heating to be on for the event? YesNo


    6b. Please give details of rooms needing heating and times required.



    Prefects



    1. Do you require prefects for your event? YesNo


    2. How many do you require?


    3. What time are they needed? Start Finish



    Risk Assessment for Event



    1. For a daytime event, where is the evacuation point for visitors?



    2. For an evening event...



    2a. Who is the nominated first aider for this event? (Please check availability with Colleague before selecting)...



    2b. Who is the fire marshall for this event?



    2c. Who is the fire evacuation officer for this event?



    2d. Where is the fire evacuation point for this event?



    3. For an event with external companies meeting within school...



    3a. Do you have a scanned copy of their Public Liability Insurance (£10,000,000 Cover Minimum)?



    3b. Have you seen evidence that electrical equipment they use has been PAT tested?



    Final Confirmation



    4a. Please tick which risk assessment you are using?


    Day Event in School

    (Word Template || PDF Template)



    Evening Event in School

    (Word Template || PDF Template)



    Personalised Risk Assessment


    4b. I can confirm that I have shared the risk assessment and the names of the nominated staff with all staff managing this event (REQUIRED):

    I Confirm.