Events Checklist

    Event Information

    Event Name: (REQUIRED)

    Person Responsible: (REQUIRED)

    Email address: (REQUIRED)

    Date of Event:

    Start Finish

    General Information

    1. Event on school calendar?  (Check) / If no please inform Ashley Townsend)YesNo

    2. Method to inform parents?

    emailletterwebsitesocial mediaOther

    3. Informed Amy Platt to invite Governors?YesNo

    Date Joanne Informed:

    Date Staff informed:

    4. Refreshments required? YesNo

    Event Details

    1. Event Description

    2. Rooms Required

    If you are using the following rooms during the school day please make sure you have made arrangements with the member of staff in charge of these areas: 

    Arts Theatre - Jeanette Bimpson

    Library - Isobel Taylor

    Sports Hall, Gym - Liam Carr & Dan Overend

    Study Area, C1 - Sixth Form Office 

    3. Site Team Requirements(and rooms setup)(Please attach a plan to Andy Morris if necessary)


    4. Site Team - Times required (Include Setup/Pack up)

    Arrival Finish

    5. Do you require external lighting between the two buildings? YesNo

    6. Do you require a boiler being set up? YesNo

    Where?

    7a. Do you require the heating to be on for the event? YesNo

    7b. Please give details of rooms needing heating and times required.

    Prefects

    1. Do you require prefects for your event? YesNo

    2. How many do you require?

    3. What time are they needed? Start Finish

    Risk Assessment for Event

    1. For a daytime event, where is the evacuation point for visitors?

    2. For an evening event...

    2a. Who is the nominated first aider for this event? (Please check availability with Colleague before selecting)...

    2b. Who is the fire marshall for this event?

    2c. Who is the fire evacuation officer for this event?

    2d. Where is the fire evacuation point for this event?

    3. For an event with external companies meeting within school...

    3a. Do you have a scanned copy of their Public Liability Insurance (£10,000,000 Cover Minimum)?

    3b. Have you seen evidence that electrical equipment they use has been PAT tested?

    Final Confirmation

    4a. Please tick which risk assessment you are using?

    Day Event in School

    (Word Template || PDF Template)

    Evening Event in School

    (Word Template || PDF Template)

    Personalised Risk Assessment

    4b. I can confirm that I have shared the risk assessment and the names of the nominated staff with all staff managing this event (REQUIRED):

    I Confirm.