Events Checklist Please leave this field empty. Event Information Event Name: (REQUIRED) Person Responsible: (REQUIRED) Email address: (REQUIRED) Date of Event:1st2nd3rd4th5th6th7th8th9th10th11th12th13th14th15th16th17th18th19th20th21st22nd23rd24th25th26th27th28th29th30th31stJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember2023202420252026 Start --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM Finish --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM General Information 1. Event on school calendar? (Check) / If no please inform Ashley Townsend)YesNo 2. Method to inform parents? emailletterwebsitesocial mediaOther 3. Informed Amy Platt to invite Governors?YesNo Date Joanne Informed: Date Staff informed:---1st2nd3rd4th5th6th7th8th9th10th11th12th13th14th15th16th17th18th19th20th21st22nd23rd24th25th26th27th28th29th30th31st----JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember----2023202420252026 4. Refreshments required? YesNo Event Details 1. Event Description 2. Rooms Required If you are using the following rooms during the school day please make sure you have made arrangements with the member of staff in charge of these areas: Arts Theatre - Jeanette Bimpson Library - Isobel Taylor Sports Hall, Gym - Liam Carr & Dan Overend Study Area, C1 - Sixth Form Office 3. Site Team Requirements(and rooms setup)(Please attach a plan to Andy Morris if necessary) 4. Site Team - Times required (Include Setup/Pack up) Arrival --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM Finish --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM 5. Do you require external lighting between the two buildings? YesNo 6. Do you require a boiler being set up? YesNo Where? 7a. Do you require the heating to be on for the event? YesNo 7b. Please give details of rooms needing heating and times required. Prefects 1. Do you require prefects for your event? YesNo 2. How many do you require? 01234567891011121314151617181920212223242526272829303132333435363738394041424344454647484950 3. What time are they needed? Start --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM Finish --:----08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM Risk Assessment for Event 1. For a daytime event, where is the evacuation point for visitors? 2. For an evening event... 2a. Who is the nominated first aider for this event? (Please check availability with Colleague before selecting)... Please SelectGail Curnock (School Nurse)Andy Morris (Site Manager)Adam Little (Events)Steve Jones (Caretaker)Dan Overend (Sports Centre)Catherine Dower (Design Tech)Leonie Hathaway (HR/Business Manager)Laura Atkinson (Dance)Lynn Nuttall (Housekeeping)Margeret Lomax (Kitchen)Simon Tomlinson (Kitchen)Rachel Clare (Design Tech)Caroline Barcham (Maths)Jeanette Bimpson (Drama)Jyet Phow (Science Tech)Sarah Turner (Reception)Lynn Nuttall (Housekeeping)Lynn Prescott (Sports Centre)Stacey Cope (Caretaker)Joanne May (Teaching Assistant)Liam Carr (PE)Olivia Roe (Sports Centre - Evenings)Aimee Rice (Teacher)Sophie Gaffney (Weekend Duty Supervisor)Kelly Bali (Director of Sixth Form)Sarah Kershaw (SEND Liason Lead)Tom Maguire (Languages)David Hier (Geography / Sixth Form)John Riley (Geography)Megan Bithell (Geography) 2b. Who is the fire marshall for this event? 2c. Who is the fire evacuation officer for this event? 2d. Where is the fire evacuation point for this event? 3. For an event with external companies meeting within school... 3a. Do you have a scanned copy of their Public Liability Insurance (£10,000,000 Cover Minimum)? 3b. Have you seen evidence that electrical equipment they use has been PAT tested? Final Confirmation 4a. Please tick which risk assessment you are using? Day Event in School (Word Template || PDF Template) Evening Event in School (Word Template || PDF Template) Personalised Risk Assessment 4b. I can confirm that I have shared the risk assessment and the names of the nominated staff with all staff managing this event (REQUIRED): I Confirm. Δ